PMP Certification: Project Procurement Management Whats, Whens, and Whys (based on PMBOK® Guide, 6th Edition)


Project Procurement Management Whats, Whens, and Whys

by Project Management Process Group

1. Plan Procurement Management


  • WHAT Plan Procurement Management Is. Plan Procurement Management implies identifying goods and service needed on the project and determining which of them makes sense to have performed inside of the project team or outside.
  • WHY Plan Procurement Management Is Important. By performing the Plan Procurement Management process, a project manager makes sure that the right things are procured in the right way, by establishing whether to purchase the goods or services and, if so, how much, when, and from which sellers.
  • WHEN Plan Procurement Management Is Executed. Since the project may have multiple subcontractors, procurement can take place anytime during the project life cycle. However, the identification of which items will ultimately be procured is generally made early, during scope definition.

pmp 2018 project procurement management whats whens whys pmbok guide 6th edition tipsographic

Project Procurement Management Whats, Whens, and Whys

by Project Management Process Group

1. Plan Procurement Management


  • WHAT Plan Procurement Management Is. Plan Procurement Management implies identifying goods and service needed on the project and determining which of them makes sense to have performed inside of the project team or outside.
  • WHY Plan Procurement Management Is Important. By performing the Plan Procurement Management process, a project manager makes sure that the right things are procured in the right way, by establishing whether to purchase the goods or services and, if so, how much, when, and from which sellers.
  • WHEN Plan Procurement Management Is Executed. Since the project may have multiple subcontractors, procurement can take place anytime during the project life cycle. However, the identification of which items will ultimately be procured is generally made early, during scope definition.

2. Conduct Procurements


  • pmp exam 2018 rapid review free online training tipsographicWHAT Conduct Procurements Is. Conduct Procurements implies sending bid documents to prospective sellers, applying the source selection criteria to the bids, selecting one or more sellers, and, finally, awarding the procurement.
  • WHY Conduct Procurements Is Important. By awarding the contract, you choose the final candidate from the list of sellers that will do the project work.
  • WHEN Conduct Procurements Is Executed. Procurement activities are conducted after the Procurement Plan Management process, as needed.  Namely, they might occur multiple times – in case of multiple contracts, or they might be completely skipped – if nothing is procured outside the organization.

3. Control Procurements


  • WHAT Control Procurements Is. Control Procurement implies monitoring the relationship between buyer and seller, ensuring that both parties are meeting all of their obligations—as required by the procurement contract, and  closing all contracts used in the project—either according to the documented terms or conditions, or as a result of non-performance.
  • WHY Control Procurements Is Important. As the contract may be looked at as a plan, the Control Procurement process ensures that the procurement process complies both with the procurement management plan and with the terms and conditions contained within the negotiated contracts and agreements. Formal procurement closure results in closing all contracts used in the project, either according to the documented terms or conditions, or as a result of non-performance.
  • WHEN Control Procurements Is Executed. The Control Procurements process occurs for a given contract at predefined intervals throughout the project, whenever a vendor provides goods and services to the project. It may also be performed ad hoc, as requested or needed. Procurements are closed at the end of each contract.

Click here for a detailed analysis of each project management process group and knowledge area.

SOURCES: Project Management Institute (2017). A Guide to the Project Management Body of Knowledge (PMBOK® Guide). 6th ed. Newtown Square: Project Management Institute.

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