PMP Certification: Monitor Stakeholder Engagement (based on PMBOK® Guide, 6th Edition)


  • WHAT Monitor Stakeholder Engagement Is. Monitor Stakeholder Engagement implies comparing stakeholder management plan against actual stakeholder engagement to investigate variances and change the plan accordingly to ensure the stakeholders’ continued engagement in the project.
  • WHY Monitor Stakeholder Engagement Is Important. Just as a project manager cannot control stakeholders, Project Stakeholder Management can deviate from the plan. The management of stakeholders level of engagement compensates for this distortion and can save the project from failure.
  • WHEN Monitor Stakeholder Engagement Is Executed. A project manager monitors the overall levels of stakeholder engagement from time to time throughout the project’s life cycle after the stakeholder management plan has been developed and executed.

pmp 2018 monitor stakeholder engagement pmbok guide 6th edition tipsographic main

Monitor Stakeholder Engagement 101

What Does Monitor Stakeholder Engagement Involve and When Do You Perform It in a Project Life Cycle?


  • WHAT Monitor Stakeholder Engagement Is. Monitor Stakeholder Engagement implies comparing stakeholder management plan against actual stakeholder engagement to investigate variances and change the plan accordingly to ensure the stakeholders’ continued engagement in the project.
  • WHY Monitor Stakeholder Engagement Is Important. Just as a project manager cannot control stakeholders, Project Stakeholder Management can deviate from the plan. The management of stakeholders level of engagement compensates for this distortion and can save the project from failure.
  • WHEN Monitor Stakeholder Engagement Is Executed. A project manager monitors the overall levels of stakeholder engagement from time to time throughout the project’s life cycle after the stakeholder management plan has been developed and executed.
  • HOW Monitor Stakeholder Engagement Operates.
InputsTools and techniquesOutputs
  1. Project management plan
    • Resource management plan
    • Communications management plan
    • Stakeholder engagement plan
  2. Project documents
    • Issue log
    • Lessons learned register
    • Project communications
    • Risk register
    • Stakeholder register
  3. Work performance data
  4. Enterprise environmental factors
  5. Organizational process assets
  1. Data analysis
    • Alternatives analysis
    • Root cause analysis
    • Stakeholder analysis
  2. Decision making
    • Multicriteria decision analysis
    • Voting
  3. Data representation
    • Stakeholder engagement assessment matrix
  4. Communication skills
    • Feedback
    • Presentations
  5. Interpersonal and team skills
    • Active listening
    • Cultural awareness
    • Leadership
    • Networking
    • Political awareness
  6. Meetings
  1. Work performance information
  2. Change requests
  3. Project management plan updates
    • Resource management plan
    • Communications management plan
    • Stakeholder engagement plan
  4. Project documents updates
    • Issue log
    • Lessons learned register
    • Risk register
    • Stakeholder register

Source: PMBOK® Guide, 6th ed., Chapter 13, section 13.4, p. 560.

Monitor Stakeholder Engagement Key Terms

pmp certification 2018 free online training tipsographicWhat Are the Key Terms to Fully Understand the Process of Monitoring Stakeholder Engagement?


  • Information Management Systems. A tool for managing, storing, and distributing project information in a standardized way, be it in hard copy form – more and more obsolete – or electronic form – e.g., email, websites, or project management software, the new standard for project communication.
  • Work Performance Data. The raw data about how the project is progressing related to the schedule; e.g., implementation of change requests, preventive actions taken, percent of work actually completed, and so on.
  • Work Performance Information. The processed work performance data, changed from raw data into reports that can be used to make project decisions; e.g., status of the deliverables, lessons learned, forecasted completion dates, and so on.

Monitor Stakeholder Engagement Tips

What Are the Best Tips to Answer Correctly the PMP Cerification Exam Questions on Monitor Stakeholder Engagement Process?


  • Manage Stakeholder Engagement Vs. Monitor Stakeholder Engagement.  In the Manage Stakeholder Engagement process, a project manager follows the stakeholder management plan.  In the Monitor Stakeholder Engagement process, a project manager asks if the stakeholder management plan is working and may recommend changes to the plan.

Click here for a detailed analysis of each project management process group and knowledge area.

SOURCES: Project Management Institute (2017). A Guide to the Project Management Body of Knowledge (PMBOK® Guide). 6th ed. Newtown Square: Project Management Institute.

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