PMP Certification: Project Integration Management Whats, Whens, and Whys (based on PMBOK® Guide, 6th Edition)


Project Integration Management Whats, Whens, and Whys

by Project Management Process Group

1. Develop Project Charter


  • WHAT Develop Project Charter Is. Develop Project Charter implies working with stakeholders to create the project charter, the foundation document for the project. The project charter provides political and financial support for the project, telling everyone in the company why the project is needed and providing the project manager authority to manage the project.
Image titled pmp certification project integration management whats, whens, and whys pmbok guide 6th edition

Project Integration Management Whats, Whens, and Whys

by Project Management Process Group

1. Develop Project Charter


  • WHAT Develop Project Charter Is. Develop Project Charter implies working with stakeholders to create the project charter, the foundation document for the project. The project charter provides political and financial support for the project, telling everyone in the company why the project is needed and providing the project manager authority to manage the project.
  • WHY Develop Project Charter Is Important. The project charter is the green light that gives the project manager the authority to expend organizational resources to achieve project objectives.
  • WHEN Develop Project Charter Is Executed. The design—and signing—of the project charter is the first official process performed in every new project.

2. Develop Project Management Plan


  • WHAT Develop Project Management Plan Is. Develop Project Management Plan implies defining, preparing, coordinating, and then integrating all the subsidiary project plans into a single document, the project management plan.
  • WHY Develop Project Management Plan Is Important. The project management plan is the master document that points to everyone what needs to happen when they perform the project work.
  • WHEN Develop Project Management Plan Is Executed. The project manager outlines the project management plan progressively – not all at once – after the subsidiary plans from the other knowledge areas are completed.

3. Direct and Manage Project Work


  • WHAT Direct and Manage Project Work Is. Direct and Manage Project Work implies executing and completing the work described in the project management plan to produce the deliverables.
  • WHY Direct and Manage Project Work Is Important. Project manager and project team do the actual project management work during the Direct and Manage Project Work process. It absorbs much of the project budget.
  • WHEN Direct and Manage Project Work Is Executed. Direct and Manage Project Work is not a one-time process throughout the whole project. As a matter of fact, project manager and project team perform the Direct and Manage Project Work process any time they create deliverables, repair defects in deliverables, or make sure any change in the project management plan is reflected in the deliverables.

PMP 2018 All-In-One Free Online Training Tipsographic4. Manage Project Knowledge


  • WHAT Manage Project Knowledge Is. Manage Project Knowledge implies turn into practice learning from experience in order to capture, share and save knowledge in time.
  • WHY Manage Project Knowledge Is Important. All projects leverage pre-existing knowledge and create a new one. Even start-ups, without some organizational process assets like lessons repositories, reuse existing knowledge sourced from enterprise environmental factors, such as the value placed on hard and soft skills learning specific to their industry. As for new knowledge, lessons learned register captures and stores both project failures and success stories to the benefit of those who will experience a similar specific situation on the current project or on future ones.
  • WHEN Manage Project Knowledge Is Executed. A project manager performs Manage Project Knowledge throughout the entire project life cycle and assures that knowledge shared during project execution is available for business operations and future projects.

5. Monitor and Control Project Work


  • WHAT Monitor and Control Project Work Is. Monitor and Control Project Work implies doing the day by day work to track, review, and report the progress against the project management plan.
  • WHY Monitor and Control Project Work Is Important. A project manager uses the Monitor and Control Project Work process to detect a problem and assess any corrective actions to minimize its impact on schedule, cost, and resources.
  • WHEN Monitor and Control Project Work Is Executed. The Monitor and Control Project Work process is iterated throughout the life of the project, from initiation to closure.

6. Perform Integrated Change Control


  • WHAT Perform Integrated Change Control Is. Perform Integrated Change Control implies evaluating how a problem affects the project constraints – time, cost, scope, resources, risks, and quality – and figuring out if it is worth making the appropriate changes to address it.
  • WHY Perform Integrated Change Control Is Important. Perform Integrated Change Control process is where a project manager considers all changes to any part of the project – change requests from all the other monitoring and control processes – and decides whether or not to make them. Nevertheless, the last word on changes to the project’s scope lies on the change control board side, which will approve or reject the project manager’s decisions.
  • WHEN Perform Integrated Change Control Is Executed. Like all monitoring and control processes, Perform Integrated Change Control process is completed throughout the whole project.

7. Close Project or Phase


  • WHAT Close Project or Phase Is. Close Project or Phase implies completing all work to formally close the entire project or just a phase of the project life cycle.
  • WHY Close Project or Phase Is Important. By performing the Close Project or Phase process, a project manager ensures that the project is closed properly and that future projects will be able to leverage records originated from closing – future organizational process assets.
  • WHEN Close Project or Phase Is Executed. In the real world, the Close Project or Phase process is used to close a project prior to handover of deliverables or to complete a phase of the project prior to approval to proceed to the next phase. On the PMP exam, it is assumed to take place at the end of the project or phase.

Click here for a detailed analysis of each project management process group and knowledge area.

SOURCES: Project Management Institute (2017). A Guide to the Project Management Body of Knowledge (PMBOK® Guide). 6th ed. Newtown Square: Project Management Institute.

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Hi, I am Stefania, hearth and keyboard behind Tipsographic, a free online resource for everybody interested in project management and agile. I specialize in project management tips, tools, and tricks. When I'm not writing, you can find me road cycling around Tuscany or spending time with friends and family.

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